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Coffee with OKRs · 7 min read

OKRs don't lack execution. They lack an answer to how you know the objective is the right one

The board sets an objective for the year, the teams are given it to break down, everyone gets to work. Along the way nobody asks what the objective was actually based on. The answer can be uncomfortable: on what the board would like to happen. This conversation is about a framework that makes you fill that gap with measurement before anyone writes the first key result.

From the episode · in Polish

Four value areas, and the one almost nobody measures

In the recording we go through the whole Evidence-Based Management framework: where it came from, what it measures in each of its four value areas, where it meshes with working with objectives and where the two sides are talking about different things. The part about unrealised value, the area objectives come from, starts at around the twenty-fourth minute. from 00:24:11

Working with objectives tells you how to deliver an objective and how to know it has been achieved. It says nothing, however, about where to get the objective from in the first place. Evidence-Based Management answers this by measuring four value areas: the current value the company delivers today, time to market, the ability to innovate, and unrealised value. The fourth is the most important in this conversation, because it sets where the company should go, and at the same time it is almost always neglected. It is established by researching the market and asking users, never by internal discussion, and this is exactly the step at which organisations stumble in implementation. A person responsible for a product, asked what their users think, replies that they are not allowed to talk to them, or that another department handles that and doesn't share its data. The framework then forces a conversation nobody had before.

The strongest line of the episode, though, concerns how this measurement tends to be implemented. Around ninety per cent of implementations take only the metrics from the framework and skip the goals, and a separate ninety per cent skip the hypotheses and experiments, the whole part that turns measurement into a decision. Measurement alone then brings no value at all, because nothing follows from it. Add to that the second typical mistake: the company measures one area, the one closest to the department running the implementation. The business looks at current value, delivery looks at its own pace, and you can deliver a million new features without knowing what value they carry. In one of the companies described in the episode the objective was: deliver a great many new things. Measurement showed that the real cause of user dissatisfaction was old technology that had to be put right across the whole organisation, not more features.

There is also a difference in the very way of thinking about objectives, and it only came out during this conversation. Objectives are not created by a waterfall-style split of a strategic goal into smaller pieces. They are created by choice: what is our best hypothesis for this year, and then what is our best hypothesis for this quarter. A quarter is short enough to say honestly afterwards that the assumption makes no sense and go somewhere else. The same order gives rise to the rule of one experiment at a time: with five running in parallel you don't know which one helped and which one did harm, and this isn't a metaphor, because Evidence-Based Management came to business from medicine. I have to say, too, what our side of this pair lacks. There is no official guide to OKRs, there are good practices and books, so when someone asks us for the one correct way to write them, we have no document we can point to. Copying the model of one famous technology company ends exactly the way it ends: it works for them, not necessarily for you. Both frameworks are, moreover, uncomfortable for organisations, because they expose inefficiency and money being burned, and resistance during implementation often comes from the fact that someone already knows something is wrong and would rather keep things as they are.

valuemarketcapabilitypotentialgoalthe empty box is the only place a goal comes from
The area nobody measures. A company usually measures three areas of its value. Goals come from the fourth one: the potential it is not using.

Takeaways

Four things this episode says about where objectives come from

  1. 01

    What is missing is not execution but the source

    Working with objectives answers the question of how to deliver an objective. It doesn't answer how you know that this particular objective is the right one, and without that the rest is an efficient march in a random direction.

  2. 02

    Metrics alone are not an implementation

    Around ninety per cent of implementations take only the metrics from the framework and skip the goals, hypotheses and experiments. The measurement stays, and the decision that was supposed to follow from it never gets made.

  3. 03

    One measured area tells you nothing

    The business usually measures current value and delivery its own pace, because everyone looks at what they have to hand. A set of metrics built this way won't tell you what value there is in what you have just released.

  4. 04

    We choose the objective from hypotheses, not carve it out of a strategic goal

    The question is: what is our best hypothesis for this year, and then for this quarter. A quarter is short enough that afterwards you can say out loud that the assumption made no sense.

The whole topic in one place

Project management and OKRs: how do you combine them?

Measuring value is one of seven methods we asked about in this series in connection with objectives, and each time the answer took a similar shape. We have gathered the whole rule, together with what to do about projects, Lean, Kanban or production planning, in one text on reconciling OKRs with what the company already has in place. That is also where you will find links to every conversation in the series.

Read the whole topic

Author

Lena Zhukova

Lena Zhukova

founder; strategy workshops, quarterly sessions

Founder of OKR Poland. For twenty years she has worked with boards of companies from 30 to a few thousand people; she wrote dozens of strategies with them and helped implement them in more than 40 organisations.

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